Your AI procurement policy should require: data processing agreements, security certifications, compliance documentation, incident notification, and right to audit.
AI Procurement Policy: What to Require from Vendors
The Short Answer
Your AI procurement policy should require: data processing agreements, security certifications, compliance documentation, incident notification, and right to audit.
This guidance applies to organisations of all sizes using AI tools in a professional context.
What You Need to Know
Understanding the regulatory landscape is the first step. The EU AI Act, GDPR, and sector-specific regulations create a framework of obligations that vary based on how you use AI and what decisions it influences.
Most businesses using off-the-shelf AI tools face manageable compliance requirements. The key is documentation: record what AI tools you use, how you use them, and what safeguards you have in place.
Practical Steps
1. Review your current AI use against the requirements discussed above.
2. Document your findings and any gaps identified.
3. Implement necessary safeguards (human oversight, data protection, transparency).
4. Train relevant staff on AI capabilities, limitations, and compliance requirements.
5. Establish regular review cycles to maintain compliance as regulations evolve.
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Take the Readiness Check 3 minutes · 10 questions · no signup requiredThis article is for informational purposes only and does not constitute legal advice. Regulatory requirements change frequently — verify current rules with official sources. Built by Sawai Gyoseishoshi Office, Hiroshima, Japan.