AI at Work: 10 Acceptable Uses and 10 Things to Avoid

10 Acceptable AI Uses

First, brainstorming and generating ideas for projects, campaigns, or problem-solving. AI is great for exploring possibilities you might not have considered. Second, drafting routine internal emails and messages that do not contain sensitive information.

Third, summarizing long documents, articles, or meeting notes to save time. Fourth, proofreading and improving the grammar and clarity of your writing. Fifth, creating outlines and structures for reports, presentations, and proposals.

Sixth, researching publicly available information and industry trends. Seventh, formatting and organizing data that is already in a presentable form. Eighth, generating initial drafts of standard business documents like agendas and status reports. Ninth, learning new skills or concepts by asking AI to explain topics. Tenth, translating text between languages for internal understanding, not for official communications.

10 Things to Avoid

First, pasting confidential customer data into any public AI tool. Second, submitting AI-generated work without reviewing it for accuracy. Third, using AI for final legal, medical, or financial advice instead of consulting professionals.

Fourth, presenting AI work as entirely your own when disclosure is required. Fifth, using company AI tools for extensive personal projects. Sixth, sharing trade secrets, proprietary formulas, or unreleased product details with AI.

Seventh, making hiring, firing, or performance decisions based solely on AI recommendations. Eighth, using unapproved AI tools that have not been vetted by your IT department. Ninth, relying on AI-generated data or statistics without verifying them against reliable sources. Tenth, bypassing your company's AI policy because you think you know better.

The Grey Area

Some situations fall between clearly acceptable and clearly problematic. Using AI for client-facing work may be fine if you review thoroughly and disclose appropriately. Using AI for creative work may be acceptable depending on the context and expectations. When in doubt, ask your manager before proceeding.

The Golden Rule

If you would be comfortable explaining exactly how you used AI to your manager, your client, and a regulator, you are probably fine. If any of those conversations would make you uncomfortable, reconsider your approach.

This article is for informational purposes only and does not constitute legal advice. Regulatory requirements change frequently — verify current rules with official sources. Built by Sawai Gyoseishoshi Office, Hiroshima, Japan.